Business Acknowledgement Letter Samples to Spark Your Ideas
Melbourne Walmart Supercenter, Store #1702 7th June, 2013 1000 N. Wickham Rd. Melbourne, Australia Phone number: (321) 242-1601 Dear Customer, I am the managing director of the Walmart Supercenter Store. I would like to take this opportunity to thank you for the letter you sent us. This is in regards to the complaint you raised regarding one of our products. As a company, we realize how frustrating it has been for…
Marakesh Spices Ltd. April 20, 2013 Ispahan Bhavandi Lodhine Road 165 New Dehli, India 177689 Subject: Acknowledgement for the Receipt of Goods I, Irene Holmes, Supply Manager of Fine Spices, would like to thank you for the delivery of goods on such a short notice. We understand and respect…
Jerry Claxton 862 Peachtree Lane Atlanta, GA 39248 Mr. Henry Jackson 368 Main Street Sterrett, GA 39248 Dear Henry Jackson, My name is Jerry Claxton and I am a matriculating student of Brayburn College. I am one of the students that you sponsor in this school. My sole reason for writing to you is to thank you for your continued support in helping me achieve my goals by sponsoring my college degree. You have been of great help to me…
Business Acknowledgement Letter Samples to Spark Your Ideas
The letter of acknowledgment may be written for various occasions and is a great tool to show attention or gratitude. This letter differs from a thank you note or thank you letter. This type of correspondence has a more formal style and frequently becomes documentary proof of certain actions in legal and business sectors. The letter should be specific and always mention the person and type of assistance received.
While this type of letter sounds easy to write, in fact it may take time before you will finish writing a good letter. To write a good letter you need to sit and think to whom you will be addressing the letter and what you plan to say. With sample letters you will speed up your writing and learn how to write effective acknowledgment letters with ease.
The letter has a classic letter structure: salutation, body, closing, and signature. At the very beginning, state the purpose for writing the letter. Specify all the details connected with the issue and offer your help if needed. Use a standard salutation and closing, as it’s a formal letter.
The acknowledgment letter is typically written in the following cases:
- The company confirms that application materials (CV or application letter) for a particular position were successfully received.
- The company wants to show gratitude to the individuals or organization for helping with implementation of a particular project.
- A non-profit organization wishes to give thanks and confirm the delivery of the gift or a sum of money.
- A manager confirms the acceptance of the resignation letter of the employee.
- A company confirms the receipt of documents, goods, or others.
- A letter is sent to notify the email sender that the email has been received.
Some letters may ask you to confirm that you have received the letter. This is also an acknowledgement letter, and it means that you need to write a brief letter without any additional information (if any). You may write something like this: “This is to confirm the receipt of your email. I look forward to receive the documents in the next week as you promised.”
In many cases the letter of acknowledgment serves as a document and should be written as soon as possible.
Acknowledgement Email Sample
Most of the letter correspondence in the business and legal sector is made by email. The digital era has allowed many people to save time for sending and receiving letters. Feel free to copy the format from the sample below and apply to your own writing.
Email subject line: Confirmation of received costs to ABA place.
Dear Mrs. Polaris,
Thank you for the recent payment of $234.00 made on 10/10/17. The entire amount has been successfully received and placed on your personal account.
Also, we want to mention that your membership was renewed. The new membership card will be delivered to your postal address mentioned in your registration form. If you have changed the address or want to receive the card in one of our offices, please contact our customer service by phone at +148789270 or via email at [email protected]
We look forward to seeing you in our ABC place.
Donor Acknowledgement Letter Sample
Organizations that donate costs to your organization are an essential part of the organization’s life. Without those donations your organization won’t be able to achieve current goals and carry out the mission. Showing your donors the gratitude for their contribution and highlighting their positive impact on the life of your organization will attract them to continue the collaboration.
The most effective way to thank your supporters is sending them an acknowledgment letter. This type of letter doesn’t have strict requirements of how it should look, as every company representative who writes acknowledgment letters to the donor writes in their own manner. Also, the letter of acknowledgment serves as a document for tax returns.
Let’s see what points will be kept in mind while writing an acknowledgement letter to a donor:
- The letter should be written in a formal style.
- Include both the “thank you” note and formal part in one letter.
- Always send an acknowledgment letter, no matter of the sum received.Send the
- letter as soon as possible when the payment is received.
- Mention the fact of gift substantiation, so the donor may use your letter as a document.
- Define the received sum of money or make a description of the property received.
- Mention the name of the donor to avoid confusion.
- Explain how the donation will be used.
- Write the date when the gift was received.
- Write a personalized letter for each donor.
- Mention the information on whether your organization has provided any goods or services as an exchange for a gift.
An acknowledgment letter is a great way not only to maintain good relations with donors, but also to regain donors that stopped contributing to your organization. Show them how you value their past contributions and remind them about the qualities of the organization.
Sample Letter of Acknowledgement Receipt of Payment
Let’s see the sample paper written by one non-profit organization that has received payment from the donor. Nowadays most of the letters are sent by email, so the sample below is an electronic variant.
Email subject line: Thank you for your donation to Puff Pastry Aid.
Dear Mr. Paddington,
Thank you for making a contribution to the Puff Pastry Aid. Your gift of $1000.00 was received on 10/10/2018. The entire sum will be used to support the annual fund. Thank you for your contribution and your continued participation in the life of our organization.
The Puff Pastry Aid strives to help defend human rights all over the country. The donations we receive allow us to use the services of professional country experts, lawyers, journalists, and other experts with various backgrounds. Your financial assistance will help us continue achieving our missions and goals. No goods or services were provided in return for this gift.
This letter is addressed to your organization in order to show our gratitude for your interest and assistance to our organization. Please know that your support is extremely valuable for the Puff Pastry Aid.
Business Acknowledgement Letter
Writing acknowledgement letters is an essential part of business and legal sectors. Letters may be a powerful tool in maintaining good relationships with customers, donors, company representatives, stakeholders, and partners.
Emails allow you to make a quick response to the letter and are a measure of your success in communication. You may need to inform the job candidate that you have received the application or simply inform the sender that you have received the letter.
Make sure that you are addressing the letter to the right person or company. Always check the numbers, documents, and dates that you mention in the letter. Also, proofread the letter before sending. Pay special attention to letters that are written outside the company.
While the writing of this type of letter seems easy, you may still experience writer’s block. You can use the following phrases for your letter:
This is to acknowledge your resignation from your position …
We would like to acknowledge the receipt …
We are pleased to acknowledge the receipt of …
I write to acknowledge receipt of your letter …
Thank you for your application for the position of …
The company is acknowledging …
Please be advised that we will be …
We received your …
I am writing in reference to your email/phone call/etc.
I am writing to confirm …
I hereby acknowledge …
If there are any further concerns, we will contact you …
I owe deep gratitude …
Thank you for your continued trust …
Thank you again for …
Your contribution to …
This letter is provided by the [organization’s name] …
We highly appreciate …
Please ensure …
How to Use Our Samples
We share with you the best acknowledgment letter samples written for various occasions. If you want to show gratitude, try to write the letter personally and skip copying ready-made letters. Let’s see how you can use our samples for your own benefit:
- Use the letter as a template. Our samples can help you to structure the letter in logical order and decide where to place necessary information.
- Copy useful phrases. Most of the letters use standard phrases and words. Our samples are a great source of helpful phrases and linking words.
- Use as a source of inspiration. Such letters as acknowledgement letters and recommendation letters need a bit of inspiration, especially when you are writing them for the first time. With our samples it will be much easier.
If you are writing an acknowledgement letter for the first time, you can visit our guide and learn more about how to write acknowledgement letters. In our samples rubric you can find examples for the following occasions: sponsorship, receipt of goods, and an apology for a defective product. We hope that the information you find on our website will help you create powerful acknowledgement letters with ease. Good luck!